Metadata Demystified @ February YDC Forum

Regardless of your background, there was a little something for everyone at last week’s YDC Forum. We started off the morning with an absorbing talk on The Anatomy of Metadata, presented by Youn Noh, metadata specialist at ODAI. Youn delivered a crystal clear overview of the field by explaining who creates and uses metadata and why. She provided examples to illustrate how bad metadata can be disastrous and good metadata can improve discoverability and even image quality. Youn’s overview provided a foundation for demystifying metadata for all.

After Youn’s talk, Miriam Schroers from ODAI engaged the group in a “Metagame.” The goal of the game was to guess the object being described with incrementally revealed metadata terms. One by one, Miriam showed terms pulled from the Cross Collection Discovery while the audience guessed what object was being described. After the game concluded, the terms were plugged back into Discover Yale Digital Content to demonstrate how metadata provides the key to finding specific objects among millions – easy as pie.

Our esteemed panel moderator, Bob Wolven, Associate University Librarian for Bibliographic Services and Collection Development, Columbia University Libraries, took over at that point. He directed questions at our panel which included Larry Gall from the Peabody, Pam Patterson from ITG, Ken Hamma Consultant to YCBA and ODAI, and Matthew Beacom from the Beinecke.

Some of the more compelling issues that were explored by the panel and the community:

  • Socially generated metadata and crowdsourcing
  • Shifts in the field-- movement away from how we describe the object and toward how we use the object
  • Exploration of some practical tools and practices for applying metadata in a teaching and learning environment
  • Value of metadata in relation to time. How to determine what is a sufficient amount of metadata.

The community discussion brought up the issues that inspired us to hold this Forum in the first place-- to explore the larger impact of the work we do and the investment we make in metadata. Understanding and adopting shared practices controls costs while providing the best user experience possible. Appropriately applied metadata ensures broad-based consumption and longterm access to Yale's digital resources.

Metadata is a complex and rapidly evolving topic, so we didn’t conclude with any rock-solid answers, but the community did raise a lot of thought-provoking questions. In reality, a bit of mystery still remains, and so we have some good material for future Forums.

Many thanks to all of our presenters and panelists! Please add your comments, thoughts and questions to the blog.

Have a great week. See you soon.

Invitation to February YDC Forum

You are cordially invited to the next Yale Digital Commons Forum titled "Metadata Demystified". Whether you're a professional cataloger, a designer or a communications professional, there will be something of interest for you. Metadata has an increasingly deep impact on our digital lives, and is more controversial then ever.

Friday, February 17, 10:30 am-Noon
Maurice R. Greenberg Conference Center Amphitheater
391 Prospect Street

1. The Anatomy of Metadata by Youn Noh

  • What is metadata?
  • Who does it involve?
  • Why is it important?
  • How is it created and used?
  • When and where does it fit into the workflow?
  • Final considerations

2. MetaGame led by Miriam Schroers

3. The Metadata Demystified Panel Moderated by Bob Wolven, Associate University Librarian for Bibliographic Services and Collection Development, Columbia University Libraries.
Panelists include:

  • Larry Gall- Head of Computer Systems, Entomology Informatics Manager, Peabody Museum, Yale.
  • Pam Patterson- Senior Instructional Technologist, Instructional Technology Group, Yale
  • Ken Hamma- Advisor to YCBA and ODAI. Until 2008, Ken was Executive Director for Digital Policy and Initiatives at the J. Paul Getty    Trust. From 1996 to 2004 he was Assistant Director and from 1987 to 1996 Associate Curator of Antiquities at the Getty Museum.
  • Matthew Beacom- Head, Technical Services, Beinecke Rare Book and Manuscript Library, Yale.

The panel will be followed by a community discussion. Please be prepared to bring your questions and thoughts.

See you there!
Office of Digital Assets and Infrastructure

P.S. Please feel free to extend this invitation to others.

A/V at Yale Poll Results

Thank you to everyone who participated in the A/V at Yale Poll. In total, 44 people took the poll, some of whom contributed additional questions. Post a comment with your thoughts and observations about these responses.

Of the 22 questions asked, here are the top 12 A/V related questions that the community would like answered:

1. Rights: What are the procedures in terms of copyright and what partnerships are currently in place with counsel?

2. Archival: Where can very large files be stored?

3. Production: What are the established format guidelines?

4. Support: Are there any existing A/V guides/ best practices out there already?

5. Archival: How is A/V material at Yale archived?

6. Production: What are my options for incorporating audiovisual material into WordPress and Drupal?

7. Production: What is the established naming convention for A/V material?

8. Rights: What are the rules surrounding release requirements for participants in videos?

9. Archival: Who has the technical ability and equipment necessary to transfer material to recommended archival formats?

10. Access: How do I make Yale A/V material available to the public?

11. Support: Where do I receive assistance for A/V recording, editing and uploading?

12. Support: In the changing landscape of pro editing systems, what video editing system does Yale support, and who at the university makes that recommendation?

AV at Yale Poll Results

Additional Questions

1. What are the requirements for Yale to be considered an official archive location for film? (35mm/16mm)

2. What is the Master Plan / Vision / Goals for Video/Data infrastructure?

3. When will institutional a/v materials and other Artesia assets be integrated with Classesv2 teaching space

4. What is being done about preserving AV materials, analog and digital?

5. Also, how do I know whom to contact? ITS? ODAI? Someone else?

6. Where can I store small to medium AV material for Yale/public availability?

7. What are the standards for AV metadata?

A/V at Yale Presentations and Discussion @ October YDC Forum

We heard some great presentations at last week’s YDC forum. The forum kicked off with Michael Appleby from ODAI demonstrating the latest developments in Yale’s media management environment. He walked us through some new functionality including audio-visual capabilities and some nice user interface improvements.

After Michael’s demo, three members of the Yale community presented their activities in Yale’s media management environment by demonstrating their workflows:

  • Melissa Fournier, from Yale Center for British Art, presented From the Gallery to the Web. In vivid detail, Melissa showed how YCBA’s workflow has grown and evolved over the past 18 months.
  • A more recent partner, Michael Helfenbein, joined us from The Office of Public Affairs & Communications to demonstrate From the Camera to Image Portal. Michael showed us how images destined for the public can be flagged in Yale’s media management environment and then automatically pushed to a branded public image portal.
  • Lastly, we heard from Kristin Cartoski, from The Office of Digital Dissemination, whose presentation From the Studio to Distribution Channel described how her team will use Yale’s media management environment to push audio-visual assets directly to Yale’s YouTube and iTunesU publishing channels.

Very cool stuff.

The presentations segued nicely into the community discussion. Libby Van Cleve, Director of the Oral History of American Music Archive and chair of the newly formed A/V Working Group, introduced two members of the group who gave micro-presentations demonstrating their audio-visual workflows and some associated outstanding questions:

  • Andrea Wilson from the Rudd Center for Food Policy & Obesity
  • Donald Mennerich from Manuscripts and Archives

Libby then opened the conversation up to the group who offered their own questions about A/V at Yale. Look forward to our next blog posting where we ask the larger YDC community to help prioritize the questions by completing an online poll.

Many thanks to all of our presenters! It was enlightening to hear from such a diverse group who are using the similar tools to meet various objectives. Be sure to check out all of the presentations and please add your comments to the blog.

Have a great week. See you soon.

Invitation to October YDC Forum

You are cordially invited to the next Yale Digital Commons Forum to discuss the depth and breadth of digital audio and video work and life cycle management at Yale with the newly formed A/V Working Group. There will be a short demonstration of the newly updated Yale's media management environment complete with A/V capability and drag-and-drop online interface. YDC partners will give a rundown of their current work and provide an update on their progress.

Friday, October 7, 10:30 am-Noon
Whitney Humanities Center
53 Wall Street, Room 208

YDC Partner Demonstrations:

    • Michael Appleby, ODAI, will demonstrate the recently updated Yale's media management environment
    • Melissa Fournier, Yale Center for British Art, presents From Gallery To Web
    • Michael Helfenbein, Office of Public Affairs & Communications, presents From Camera To Image Portal
    • Kirsten Cartoski, Office of Digital Dissemination, presents From Studio To Distribution Channel

From the classroom, to the museum, to the library, and out to YouTube-- digital audio and video are fully entrenched in the university landscape. We’re lucky to host a diverse group of professionals from our community. Following the demonstrations, the A/V Working Group will present various audiovisual workflows and lead a provocative brainstorming session to unearth the barriers we are facing in working with digital media.

A/V Working Group Session:

    • Session lead by Libby Van Cleve, Oral History of American Music
    • Andrea Wilson, Rudd Center for Food Policy & Obesity, presents Podcast Creation Workflow
    • Don Mennerich, Beinecke Rare Book & Manuscript Library, presents Analog to Digital - Archival Video Workflow

These micro presentations will be followed by an extended community discussion. Please be prepared to discuss your own activities, workflows, and questions with the group.

See you there!

Office of Digital Assets and Infrastructure

P.S. Please feel free to extend this invitation to others.

Howard Besser Discussion @ the YDC Forum

Howard gave a wonderful presentation today! It was a far ranging overview of Digital Media at the University. Howard discussed recent trends, problems with all things digital, approaches to dealing with digital, digital preservation, analog conservation, technology lifecycle, pushing metadata upstream to producers, and understanding the perspective of the community and individual doing the tagging.

The presentation fed right into the community discussion. Kirsten Cartoski started us off with a description of how the video studio works fluidly with folks in the communications and public affairs community to produce, deadline driven, video content. Kevin Glick followed with a wonderful description of the work being done with the Fortunoff Video Archive for Holocaust Testimonies to supplement analog conservation efforts with digital preservation efforts for over 10,000 video taped testimonies. These two projects stood as bookends to digital content lifecycle and the balance of the session was spent discussing approaches from various units towards pushing metadata upstream.

Many thanks to Howard and the Yale community. It was a very thought provoking session. Be sure to check out Howard's presentation and please add your comments to the blog.

Invitation to May YDC Forum

You are invited to the next Yale Digital Commons (YDC) Forum to discuss emerging practices in digital media at Yale with our guest speaker, Howard Besser, Cinema Studies Professor and Director of the Moving Image Archiving & Preservation Program, New York University Tisch School of the Arts!

Friday, May 6th, 10:30 am-Noon
Whitney Humanities Center
53 Wall Street, Room 208

The academic community is highly diverse in its approach to digital media driven by its activities in research, creative works, teaching & learning, dissemination, and preservation of cultural heritage. Howard will share his expertise on digital media management in multi-type umbrella organizations, with commentary on:

  • How organizational types and mandates affect not only selection, but metadata and reformatting
  • Conservation for video, audio, and film
  • General issues for long-term management of all types of digital works (including preservation, life-cycle, IP, etc.)
  • Specific issues for long-term management of audiovisual works

Howard's presentation will be followed by a question and answer period and an extended community discussion about digital media use and management at Yale. Please be prepared to discuss your own activities with the group.

See you there!

Office of Digital Assets and Infrastructure

P.S. Please feel free to extent this invitation to others.

Premier YDC Forum

The premiere YDC Forum attracted over 50 people from across the campus to discuss digital content infrastructure. Meg Bellinger provided opening remarks. Louis King followed with an overview defining the YDC as the intersection of community, technology, common practice and policy, and content that leads to sustainable infrastructure. Michael Appleby demonstrated YDC collaboration in Digital Asset Management, Cross Collection Discovery, and Institutional Repository.

Each of the YDC partners discussed their participation in the program with attendees asking questions and adding to the discussion.

  • Yale Center for British Art - Melissa Fournier
  • Yale University Art Gallery - Thomas Raich
  • Yale University Library and Beinecke Rare Book and Manuscript Library - Christine Weideman
  • Yale Peabody Museum of Natural History - Larry Gall

The final minutes of the Forum where spent brainstorming future discussion topics.

  • RDF and linked data
  • Understanding the interoperability (and integration) between the services
  • The engagement process (how can people participate, who drives the discussions)
  • Distributed Producers –  multiple avenues of ingest and export
  • Workflow – transcoding, media production, common processes
  • Lecture capture
  • Shared Practice
  • A/V Metadata & Descriptive Process
  • A/V QA Workflow
  • What will we capture, manage & re-use (digital components used to produce final outputs)
  • Preservation – campus wide
  • Management of Non-Collection Assets - events , exhibitions

Invitation to Premier YDC Forum

You are cordially invited to the first Yale Digital Commons (YDC) Forum!

Friday, February 4th, 10:30a-noon
Maurice R. Greenberg Conference Center
Amphitheater – Lower Level, 391 Prospect St.

The Yale Digital Commons Forum is an informal gathering of the YDC community, current and potential, to exchange ideas, share experiences, and explore intersections in the use of the shared digital content infrastructure.
The YDC Forum will be held quarterly. The format will be an hour and a half long and will have three components – a planned segment on one topic selected by the Forum to explore at a deeper level (the first meeting will be an overview of the YDC elements), quick updates from Forum participant on projects, concerns, and needs and finally, time to mingle, meet, and connect with others. Modest refreshments will be served.

Please feel free to extent this invitation to others.